Classroom Organization extends beyond organized cabinets and “homes” for everything around your classroom. In fact, part of being an organized teacher today means having an organized computer and inbox since we spend so much time there (looking at you Corona-Virus). Let’s talk about email organization tips to keep you less stressed when you login to your email.
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Between emails form parents, subscriptions you have signed up for, notices from the office or reminders from admin…your inbox is constantly being bombarded with important information.
But how do you keep it all straight? How do you know what to keep and what to get rid of? In this post I am sharing email organization tips for your inbox.
You can also listen to the podcast to get more insights on how to organize your email inbox.
Email Organization Tips
Classroom Organization extends beyond just your physical classroom but also to the online world. This is why I decided to share with you how I organized my email inbox and maintained it with as little as 3 to 4 emails in it at any given time!
One of the most important parts of keeping your inbox clean is to create a morning and afternoon routine for checking your email. I recommend popping into your inbox at least twice a day but three times would be better- morning, lunch, and afternoon before you leave.
(Learn more about routines when you join the free Working from Home: Teacher’s Edition mini-course.)
I like to treat emails in my inbox as a “to-do” item. Meaning, if it’s in my inbox, it’s because I have yet to deal with it. There are a few ways to deal with an email:
- read and delete
- read and respond (either now or at a later time)
- file away for safe keeping
When I check my email I have my brain dump list and planner/calendar right next to me so I can immediately add any important information to my brain dump or calendar.
If it is an email that is simply reminding me of an appointment or meeting, I can read it, write the information in my planner, and then delete the email.
Emails that require a response stay in my inbox because it needs to be dealt with. But, if it’s an email I need to keep but doesn’t need a response, then I can file it away into a folder inside my inbox.
I also recommend taking the five seconds it takes to unsubscribe from unnecessary email subscriptions you are getting. If you don’t read it consistently or find it helpful, just unsubscribe. (Even if it’s the TSOT email…Each email subscriber costs the sender money so do you both a favor by removing yourself form their list.)
When you listen in on the podcast you can hear more about how to organize your folders in your inbox and the routines I use for keeping my inbox cleaned out.
Until next time,
If you found this helpful, make sure to pin it to your Pinterest board so you can refer back to it or so other teachers can find it!
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